Terms & Conditions

Coworking Terms & Conditions

Seaside Co.work

Welcome to Seaside Co.work! Seaside Co.work, owned by Quotidiano Tagarela Unipessoal Lda is pleased to receive you.

This document constitutes a legally binding agreement between you (the “Member”) and Seaside Co.work, Quotidiano Tagarela Unipessoal Lda (“Seaside Co.work,” “we,” or “us”). Please read these Terms and Conditions carefully before using our facilities and services. Your participation in our services constitutes acceptance of this agreement in its entirety.

1. MEMBERSHIP RIGHTS AND LIMITATIONS

1.1 Nature of Membership

Your membership constitutes a license to use the space, not a lease or sublease.
Membership is a privilege that may be revoked at our discretion.
If your membership is revoked and your payment is up to date, Seaside Co.work will refund membership dues for the remaining period of your stay.
Upon membership termination, you agree to return any membership keys or other access credentials.

1.2 Amenities and Services

All amenities provided by Seaside Co.work (including but not limited to opening hours, workspace availability, printer use, and internet access) are privileges included in the base membership cost and subject to change.
Your use of the coworking space (“The Space”) may occasionally be disrupted due to events or services that may require additional fees, or the need to relocate to another work area or, in rare circumstances, vacate the premises entirely.
Seaside Co.work will make reasonable efforts to notify members in advance of any changes or disruptions to access or services.

2. FINANCIAL TERMS

2.1 Membership Payments

Memberships are only valid if payment has been made for the upcoming period.
Payments must be made in monthly installments, with the first payment due before membership commencement.
Each subsequent payment must be made at least ten (10) consecutive days prior to the month to which the payment applies.
Late payments (more than ten consecutive days after the due date) will incur a €25 late fee.
Members with outstanding payments or late fees will be denied access to the coworking space and its services until all payments are brought current.

2.2 Membership Duration and Cancellation

The minimum stay for full-time membership is one (1) month.
To cancel membership renewal, members must contact the Seaside Co.work team personally or via email at hello@seasideco.work at least thirty (30) days prior to the renewal date.
Failure to provide cancellation notice at least thirty (30) days before the renewal date will result in full charges for the subsequent month.

3. COMMUNITY STANDARDS

3.1 Respect for Community Interests

Seaside Co.work’s spaces have been created for the benefit of the entire membership community, and individual membership should not interfere with community interests.
No member has rights to permanent use of any given space except under specific agreement with Seaside Co.work.
Members may not store inventory or goods in common areas unless those areas are expressly designated for such purpose.
Members must clean up after any use made by themselves or their guests.
Permission from Seaside Co.work is required to post signs, host events, or otherwise use the space in ways that may affect the membership community.
Members agree not to act in any manner that, at Seaside Co.work’s sole discretion, may adversely affect the peaceful operation or enjoyment of the spaces, buildings, or their occupants, guests, or contractors.
Members confirm they have read and agreed to internal Seaside Co.work rules and the founding values of coworking.

3.2 Prohibited Activities

Members shall not engage in any illegal activity in or around the spaces or buildings where they are located, including but not limited to drug use or illegal online activity.
Members shall not engage in any online or business activity that may damage or impair the functioning of the space or its services, including but not limited to overburdening networks.
Members shall not engage in activities of questionable moral character that may damage the benefits of membership or the reputation of Seaside Co.work or its members, including but not limited to unauthorized use of copyrighted materials, pyramid schemes, spam, identity theft, harassment, or distributing indecent material.
In cases requiring judgment, decisions will be made at the sole discretion of Seaside Co.work and its staff.

4. LIABILITY AND INDEMNIFICATION

4.1 Member Liability

Members are responsible for injuries or damages resulting from their negligence if not covered by their insurance provider.
Negligence explicitly includes failure to lock up the building (windows and front door) when being the last person to leave.

4.2 Limitation of Liability

Seaside Co.work and its agents, employees, members, shareholders, or guests shall not be liable for any direct, special, incidental, indirect, punitive, consequential, or other damages whatsoever, including but not limited to damages for loss of profits, confidential information, business interruption, personal injury, privacy loss, or any other pecuniary or other loss.
Seaside Co.work is not responsible for the loss, theft, or damage of members’ personal belongings, including but not limited to computers, cell phones, clothing, bags, wallets, or books.

4.3 Insurance

Seaside Co.work will carry liability and personal property insurance for property belonging to Seaside Co.work and its spaces.
Members are strongly encouraged to carry their own liability and personal property insurance to cover their property and protect themselves against damage.

5. DESK SHARING POLICY

5.1 Rules for Sharing Desks

Full-time desk members may request to share their workspace with an external guest for a maximum of 5 days per calendar month, subject to the following conditions:
- Guest Acceptance: Guests should be former or current members of the coworking space (part-time, day pass). Management reserves the right to refuse any guest without explanation.
- Prior Notification: Members must inform management at least 24 hours in advance via email or the member portal, providing the guest’s full name and contact details.
- Temporary Access: Facility management will issue one-time key access for approved guests, valid only for pre-registered dates. Door codes or permanent access keys may not be shared under any circumstances.
- Usage Limits: If desk sharing exceeds 5 days/month, an additional fee of €30 per guest per month will apply, automatically billed to the member’s account.
- Compliance: Unapproved sharing, misuse of access, or failure to notify management may result in fines, suspension of sharing privileges, or membership termination.

6. GENERAL PROVISIONS

6.1 Keys and Access

A security deposit of €5 must be paid for physical keys to any of the locker.
This deposit will be refunded when the key is returned at the end of your membership.
Keys and access codes are strictly personal and cannot be transmitted, lent, or exchanged.
Loss of keys or access codes must be immediately reported for security reasons.
A new key or access card will be provided immediately, but the security deposit will not be refunded, and a new €5 deposit will be required.

6.2 Modifications and Updates

Seaside Co.work reserves the right to update these terms and conditions at any time.
Seaside Co.work will attempt to notify members of any changes within 30 days of enactment.
Members are responsible for periodically checking the terms and conditions for any changes.

6.3 Severability

If any provision of these terms and conditions is determined to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect to the fullest extent permitted by law.

6.4 Governing Law

Rights and obligations not specified here shall be governed by Portuguese law.
Any disputes shall be settled in compliance with Portuguese law.

6.5 Media and Confidentiality

Members allow Seaside Co.work to use/share photos and videos of them, the space, and the work environment for marketing and communication purposes.
Members understand that various projects, companies, and ideas from other people use the space and agree not to disclose information regarding any project, company, or idea that is not their own.

By using Seaside Co.work’s facilities and services, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

Virtual Office Terms & Conditions

Virtual Office Terms and Conditions

These Terms and Conditions (the “Agreement”) govern the provision of virtual office services (the “Services”) by Seaside Cowork, Quotidiano Tagarela Unipessoal (“we,” “us,” “our”) to the client (“you,” “your”) as described in the selected package and as further detailed below. By subscribing to our virtual office services, you agree to be bound by these Terms and Conditions.

1. Services Provided:

1.1. We shall provide the following Services as part of your chosen virtual office package:

*   **(a) Business Address:** Use of our address at Rua Brito Capelo 1127 4450-070 Matosinhos Portugal as your official business address for business registration, correspondence, and marketing materials, subject to clause 3.
*   **(b) Mail Handling:** Receiving, sorting, and holding mail and packages addressed to your business at our address.
*   **(c) Mail Forwarding (if included in your package):** Forwarding your mail and packages to a designated address, as specified by you and subject to the fees outlined in Section 5.3. Frequency of forwarding will be based on your chosen package.
*   **(d) Meeting Room Access (if included in your package or as a separate option):** Access to our meeting rooms, subject to availability and our standard meeting room booking policies.

1.2. The specific details of the Services provided will be as outlined in your chosen virtual office package.

2. Term and Termination:

2.1. This Agreement shall commence on the date of your subscription and shall continue for the period specified in your chosen package (the “Initial Term”). After the Initial Term, the Agreement shall automatically renew for successive periods equal to the Initial Term (each, a “Renewal Term”), unless either party provides written notice of termination at least 30 days prior to the end of the then-current term.

2.2. We may terminate this Agreement immediately if you breach any of these Terms and Conditions, including but not limited to failure to pay fees when due, or if your activities are illegal, unethical, or detrimental to our reputation or the safety or well-being of our other members.

2.3. You may terminate this agreement if we fail to deliver services as agreed.

2.4 Upon termination, you must immediately cease using our address as your business address and update all relevant records accordingly.

3. Use of Address:

3.1. You are permitted to use our address solely for the purposes of receiving mail and packages and as your official business address.

3.2. You are not permitted to use our address for any illegal or unethical purposes, or for any activity that may damage our reputation or the reputation of our other members.

3.3. You shall comply with all applicable laws and regulations regarding the use of a business address.

3.4 We are not responsible for the actions of our customers

4. Mail Handling:

4.1. We will make reasonable efforts to notify you of all mail and packages received on your behalf.

4.2. We will hold your mail and packages for a maximum of 30 days, unless otherwise agreed in writing. After that period, we reserve the right to return the mail to sender, discard the packages, or charge a storage fee.

4.3. We are not responsible for any loss or damage to mail or packages while in our possession, although we will take reasonable care to protect them.

4.4. We reserve the right to refuse to accept any mail or packages that are illegal, dangerous, or otherwise inappropriate.

5. Fees and Payment:

5.1. You shall pay the fees for the Services as outlined in your chosen virtual office package. Fees are payable [monthly/quarterly/annually] in advance.

5.2. We reserve the right to change our fees upon 30 days’ written notice.

5.3. Additional fees may apply for certain services, such as mail forwarding (postage and handling), excessive storage of mail or packages, or meeting room rentals. These fees will be communicated to you in advance.

5.4. Payments shall be made by credit card, or bank transfer (yearly only).

5.5. Late payments may be subject to a late fee of 10%. We reserve the right to suspend or terminate your Services for non-payment.

6. Meeting Room Access (If Included/Purchased Separately):

7.1. Access to meeting rooms is subject to availability and our standard meeting room booking policies.

7.2. You are responsible for any damage to the meeting room or its equipment during your use.

8. Limitation of Liability:

8.1. To the maximum extent permitted by law, our liability for any loss or damage arising out of or in connection with this Agreement shall be limited to the amount of fees paid by you for the Services in the 15 days preceding the event giving rise to the liability.

8.2. We shall not be liable for any indirect, incidental, consequential, or punitive damages, including but not limited to loss of profits, loss of business, or loss of data.

9. Indemnification:

9.1. You agree to indemnify and hold us harmless from any and all claims, damages, liabilities, costs, and expenses (including attorney’s fees) arising out of or in connection with your use of the Services, your breach of these Terms and Conditions, or your violation of any law or regulation.

10. Data Protection:

10.1. We will process your personal data in accordance with our Privacy Policy, which is available on our website.

11. Governing Law and Dispute Resolution:

11.1. This Agreement shall be governed by and construed in accordance with the laws of Portugal.

11.2. Any dispute arising out of or in connection with this Agreement shall be resolved through amicable negotiations. If negotiations fail, the dispute shall be submitted to the competent courts in Porto, Portugal.

12. Entire Agreement:

12.1. This Agreement constitutes the entire agreement between you and us with respect to the Services and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

13. Amendments:

13.1. We reserve the right to amend these Terms and Conditions at any time by posting the revised version on our website. Your continued use of the Services after such posting constitutes your acceptance of the amended Terms and Conditions.

14. Severability:

14.1. If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

15. Force Majeure:

15.1 Neither party shall be liable for any failure to perform its obligations under this Agreement due to circumstances beyond its reasonable control, including but not limited to acts of God, war, terrorism, riots, fire, flood, strikes, or governmental regulations.

16. Notices:

16.1. All notices under this Agreement shall be in writing and shall be deemed to have been duly given when delivered in person, sent by certified mail, or sent by email to the addresses provided by you and us.

17. Assignment:

17.1. You may not assign this Agreement without our prior written consent. We may assign this Agreement at any time without your consent.