Welcome to Seaside Co.work!
Seaside Co.work, Lda is pleased to receive you.
Before starting your stay in one of our offices, we will need you to read the following documents carefully so that we are all in tune with each other and nothing gets lost in translation.
Terms and Conditions
This is an agreement between you and us. Any participation in our services constitutes an acceptance of this agreement.
- – Limited Rights to use the space
- I understand that my membership does not constitute a lease or sublease; it is only a license to use the space.
- I understand that membership is a privilege that may be revoked at our discretion. If my membership is revoked, I understand that Seaside Co.work will return my membership dues for the remaining period of my stay if payment is up to date. If applicable, I agree to forfeit my membership keys or any other evidence of membership.
- I understand that all amenities provided by Seaside Co.work, including but not limited to opening hours, availability of a particular working area, use of the printer, or availability of the internet, are to be deemed as additional privileges of membership not included in the cost of memberships and always subject to change.
- I understand that my use of the coworking space (“The Space”) may occasionally be disrupted. This may include but is not limited to (i) the offering of events or other services on the premises that are not included in the standard membership and that may require additional fees to attend or use and (ii) the need to move to another work area and under rare circumstances to vacate the premises entirely.
- I understand that Seaside Co.work will do its best to announce to the member community in advance any known changes or disruptions to member access to The Space or the use of services provided by Seaside Co.work.
- – Membership payments
- Memberships are only valid if payment has been made for the upcoming period.
- Memberships must be paid in monthly installments, with the first installment being made before the commencement of the membership and each subsequent installment being made at least ten consecutive days prior to the month to which the payment applies.
- Payments received more than ten consecutive days after their due date will be charged a late fee of 25€. The member who owns such payments for the membership or late fees will
be denied access to the coworking space and its services until all payments are up to date.
- Membership duration and cancelation
- The minimum stay of the full-time membership is 1 month. If the member does not wish to continue the membership, the member must contact the Seaside Co.work team personally, or via email at hello@seasideco.workto cancel the subscription renovation within 15 days of the renovation day.
- If the cancelation warning is not sent at least 15 days prior to the renovation date, then the subsequent month will be fully charged.
- Respect for community interests
- I understand that Seaside Co.work’s coworking spaces have been created for the benefit of the entire community of members and that my own membership should not interfere with the interests of the community as a whole.
- I understand that no member, including myself, has rights to the permanent use of any given space except under agreement with Seaside Co.work.
- I agree not to maintain or store any inventory of goods in common areas of the premises that have not been expressly designed for such purpose.
- I understand that I must clean up after any use made by me or any of my guests.
- I understand that I must receive permission from Seaside Co.work to post signs, host events, or otherwise use the space in ways that may impose on the interests of the membership community.
- I agree not to act in a manner that, in Seaside Co.work’s sole discretion, does or is likely to adversely affect the peaceful operation or enjoyment of the spaces, the buildings in which they are located, or their occupants, guests, or contractors.
- I have read and agreed with the internal Seaside Co.work rules, as well as the founding values of coworking.
- No illegal or objectionable activity
- I agree not to engage in any illegal activity in or around the spaces or in the buildings where they are located. This includes, but is not limited to, drug use or illegal online activity.
- I agree not to engage in any online or business activity that may damage or impair the functioning of the space or its services. This includes but is not limited to, overburdening or impairing any servers or networks connected to the spaces.
- I further agree not to engage in any online or business activities of a questionable moral character that may damage or otherwise adversely affect the benefits of membership, Seaside Co.work’s reputation, or the reputation of members of the coworking space. This includes but is not limited to using the space in connection with downloading or using trademarked or copyrighted materials without permission, pyramid schemes, spam, identity theft, defaming or harassing others, or uploading and/or downloading profane or indecent material. In cases where a judgment call remains to be made, such judgments will be made at the sole discretion of Seaside Co.work and its staff.
- Indemnification and limited liability
- I understand that if someone or something in the space gets hurt or damaged as a result of my negligence, then I am responsible for paying for that injury or damage if my insurance provider does not. I understand that negligence explicitly includes failure to lock up the building (windows and front door) in the instance I am the last person to leave.
- In no event shall Seaside Co.work or its agents, employees, members, shareholders, or guests be liable for any direct, special, incidental, indirect, punitive, consequential, or other damages whatsoever, including but not limited to damages for loss of profits, loss of confidential or other information, business interruption, personal injury, loss of privacy, failure to meet any duty, negligence, and any other pecuniary or other loss whatsoever. Also, arising out of or in any way related to the participation in or inability to participate in or use the spaces or its services, the provision of or failure to provide services, or otherwise under or in connection with any provision of this agreement.
- I agree not to hold Seaside Co.work or its employees and/or agents responsible for the loss, theft, or damage of member’s personal belonging. This includes but is not limited to, computers, cell phones, clothing, bags, wallets, or books.
- Seaside Co.work will carry liability and personal property insurance for property belonging to Seaside Co.work and its spaces. As a member, it is strongly suggested that you carry your own liability and personal property insurance policy to cover your own property and to protect yourself against damage to Seaside Co.work, its spaces, and or other members’ personal belongings.
- Final provisions
- In case you are given a physical key to any of the spaces, a security deposit of 5€ must be paid. This deposit will be refunded if, at the end of your stay with us, the key is given back.
- Keys and access codes are strictly personal and cannot be transmitted, lent, or exchanged. Their loss should be immediately reported for security reasons. A new key or access card will be provided immediately. In this case, the security deposit will not be refunded, and a new one of 5€ will be applied.
- I understand that Seaside Co.work reserves the right to update these terms and conditions of membership at any time. I understand that Seaside Co.work will attempt to contact members to notify them of any changes within 30 days of their enactment, but I also understand that members are ultimately responsible for periodically checking the terms and conditions of membership for any changes.
- In the event that any provision or portion of these terms and conditions of membership are determined to be invalid, illegal, or unenforceable for any reason in whole or in part, the remaining provisions shall be unaffected and shall remain in full force and effect to the fullest extent permitted by the law.
- The rights and obligations not specified here shall be governed by Portuguese law. Any disputes shall be settled in compliance with Portuguese law.
- I allow Seaside Co.work to use/share photos and videos of me, the space, and the work environment for marketing and communication purposes.
- I understand that there are many different projects/companies/ideas from other people using the space and I declare I will not disclose any information regarding any project/company/idea that is not my own.
House Rules at Seaside Co.work
These rules are a mandatory read for all of our coworkers. Please read this document until the end.
After a pandemic and thinking about the comfort of our community, Seaside Co.work has put together a set of measures and procedures that will make the usage of Seaside Co.work spaces as safe and as relaxed as possible.
This document serves as an additional set of rules to the Terms and Conditions accepted by every member upon registration at Seaside Co.work.
The Seaside Co.work team created these measures and rules based on:
- Common sense and the core values of the Seaside Co.work’s project.
Principles of this document
- Safety comes first
Ensuring everyone’s safety is our priority. All the decisions and actions are based on this principle.
- Trust in the community and relying on everyone’s common sense
We believe that each one of us knows and respects hygiene rules as basic behavior. Anyone using our spaces takes full responsibility to act in the interest of the group and not their own.
- Seaside Co.work is a homey space for everyone to feel comfortable.
Our goal is to have a community that feels comfortable, safe, and not panicky whilst using our spaces.
Measures & upgrades provided by Seaside Co.work
- A designated disinfection zone has been created near the entrance to leave jackets and any belongings not needed in the working area.
- A digital thermometer was made available for coworkers to test their temperature voluntarily.
- Sanitizing stations have been set up in the spaces (hand and surface sanitizer).
- Cloth towels were replaced by paper towels.
- Cleaning has been reinforced.
- Acrylic dividers were installed on desks and will remain.
- Emergency contacts were made available in the spaces.
- A Covid 19 emergency kit, with disposable masks and gloves, was made available for unforeseen circumstances.
THE RULES
Only come to Seaside Co.work if:
- You feel 100% healthy.
- You are comfortable being in a space shared with other people.
- You have agreed to comply with all the current Seaside Co.work House Rules.
While you are at Seaside Co.work:
- Remember that the health of everyone in the community also depends on your behavior.
- When a Seaside Co.work team member is not present in the space, please:
- Collect mail and deliveries, and notify your space’s community manager.
- If there are unexpected visitors interested in seeing the space or in getting more information about our services, please do not proceed with a tour. Instead, please ask them to contact the Seaside Co.work team via hello@seasideco.work
- If you feel uncomfortable with someone else’s behavior, please interact with them directly and find a compromise respectfully.
- The use of masks is no longer mandatory in Seaside Co.work spaces. Those who feel more comfortable can continue using them.
- The cleanliness of the space depends on each one of us as individuals, so please make sure you wash or disinfect things immediately before and after usage and that you keep your space clean and tidy. The continuity of the proper function of the space depends on every coworker’s commitment to high hygiene standards.
- Ventilate the space as much as possible.
- You are responsible for controlling your own health state and communicating any changes to Seaside Co.work staff.
- If you do not have specific COVID-19 symptoms, a digital thermometer is available in the emergency kit for self-reassurance. According to WHO regulations, anyone with a low-grade fever (37.3 C or more) needs to immediately go home and inform Seaside Co.work staff online or by phone.
- If you start exhibiting symptoms of COVID-19, isolate yourself in a closed space by the most direct route and call any member of the Seaside Co.work team.
- Bikes are allowed at the entrance of our building upon request and only at Downtown and Seaside spaces. You’ll find the bike parking on the other side of the street for the Riverside; parking the bike there won’t require the team’s acceptance.
- Showers are allowed, provided that the user cleans the space before and after usage
– only at Downtown and Seaside spaces.
- Do not leave any personal belongings in any common areas (e.g., beach towels, boxes, surf suits, etc.)
- Surfers at the Seaside space have lockers where you can leave your belongings.
- Meetings with people external to the Seaside Co.work community are allowed, bearing in mind that the host is responsible for making sure that guests comply with the current Seaside Co.work House Rules.
- We are pet friendly, and we love animals, but please make sure that the animal you want to bring to space does not break the harmony of the community, is trained, and
respects the facilities. Whenever you want to bring your pet, please contact the Seaside Co.work team via email at hello@seasideco.work
When Arriving at Seaside Co.work
- Leave your jacket, bags, and all non-work-related items in the designated area.
- Sanitize your hands.
Working at your desk
- Keep your desk uncluttered at all times. The fewer things you have on it, the less surface there is for the germs to spread.
- Clean your desk with the cleaning product provided before you start working.
- Bring your mug from home if you feel safer.
- Wash your hands with water and soap often.
- Clean your desk and belongings with the provided cleaning product before leaving the space.
- Keep in mind that the cleaning company only cleans the empty space on your desk, for that reason, please leave the desk as organized as possible. They won’t wash your mugs or cups that are on the desk.
Coffee/Tea Breaks, Lunches and Events
- Wash thoroughly all the cutlery, plates, mugs, and glasses with dish soap before and after usage. Feel free to bring your own set from home.
- Do not leave dirty mugs, cups, plates, cutlery, or rubbish on your desk.
- Wash your hands before and after preparing your food.
- Do not leave food in the fridge for the next day: this will help with the hygiene of the kitchen.
- Keep all food in closed containers/packages in the fridge.
- Wash your food containers and put them away in your bag straight away.
- If you order food, meet the delivery outside the building. Do not leave packaging spread around: throw out any leftovers immediately and recycle packages.
- If you see that the coffee or water machine is broken, please don’t try to fix it. Let your community manager know. The maintenance team will come as soon as possible. This also applies to any other machine existing in space.
- If you want to hold an event at Seaside Co.work, talk to the team via hello@seasideco.work
Using the Washroom
- Please always knock on the door before entering.
- Clean the toilet seat, and make sure everything’s clean for the following user before and after you use the bathroom.
- When using the shower, clean it before and after with the disinfectant material provided.
- Wash your hands before and after using the toilet.
Using the Meeting Room and Call Booths
- Priority is always given to those who have the reservation.
- Ensure you book the meeting room and check if it’s empty before entering.
- Clean the commonly used material and table before and after usage.
- Wash your hands before and after your meeting.
- When exiting, leave the doors open for ventilation.
- Call Booths don’t need a reservation; if they are free, you can use them. Make sure that you don’t use them for a long period of time. If you have long meetings, please use the meeting room.
Exiting Seaside Co.work
- Clean your desk and belongings with the provided cleaning product before leaving the space.
- Are you the last one out? Turn off the lights and the air conditioning, also make sure all windows are closed.
Seaside Co.work Will:
- Update the measures and the rules of this document according to the needs and regulations. A written notice with such an update will be sent to all the members.
- Terminate the membership of any member violating the rules of this document.
USEFUL CONTACTS
- SNS 24 – National Health Service Contact Center: Available 24/7 via telephone (808242424): https://www.sns24.gov.pt/
- National emergency number: 112